Submission Preparation ChecklistAs part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
- The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
- The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
- Where available, URLs for the references have been provided.
- The text is single-spaced; uses a 12-point font; uses italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
- The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
- If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
- For review articles, 1 to 4 multiple choice questions for the continuing medical education quiz and brief discussions of the correct answers are included.
Information Collection & Use
The ACOFP is the sole owner of the information collected on ACOFP.ORG. We do occasionally rent this information to others for the purpose of promoting educational events or products of interest to our members.
Personal Information Collection & Use
The ACOFP collects information that identifies or can be used to identify or contact the person. This includes, but is not limited to, name, address, e-mail address, telephone and similar data. ACOFP does not collect personal information about you except when you provide the information on a voluntary basis. The ACOFP may use this personal information provided by you to conduct research, to improve this site and to provide services to you. The ACOFP will disclose your personal information to third parties when necessary for the provision of services to you, for the protection of others and when required by law.
Aggregate information consists of information in summary form that does not contain individual identifiable information. The ACOFP uses and allows third parties to use aggregate information to aid in the development or implementation of programs, products and services.
A cookie is a piece of data used by websites to collect non-personal information about the visitor’s use of the site and which is stored on the user’s computer. Once the user closes the browser they are using to navigate the web most cookies simply close. However, if the user visits the website again, cookies help it “remember” the visitor. The password-protected sections of ACOFP.ORG – including “members only” – utilize cookies to remember members and other visitors and their preferences. This allows visitors to quickly access their most-visited areas of the site. However, users may block these cookies and still use ACOFP.ORG.
The ACOFP uses IP addresses (information that identifies the location of computers or networks on the Internet that access its website) to administer the site, take note of a user’s use of the site and gather broad information for aggregate use. IP addresses are not linked to personal identifiable information.
Links and Suggested Resources
Occasionally, the ACOFP may post a survey on ACOFP.ORG. Participation in these surveys is completely voluntary and the user therefore has a choice about whether or not to disclose any personal information.
ACOFP Physician Data Policy
The ACOFP maintains a data base of information on osteopathic medical students and residents as well as practicing osteopathic family physicians, including those who are not ACOFP members. Each physician’s record includes demographic information, osteopathic medical school, postgraduate information and current practice information. Demographic information includes date of birth, gender, mailing addresses (home and office) and other content information. Current practice information includes type of practice and licensure.
While ACOFP obtains most physician information directly from the primary source, it also receives demographic information from osteopathic medical schools and state societies. This data is closely guarded and not shared with outside organizations except in the aggregate. Some of the information in the ACOFP member database is used to compile the Online Membership Directory. Members are allowed to exclude this information from the directory, special publications or mailing/e-mail lists.
The ACOFP takes every precaution to protect the information we collect. We use SSL encryption to protect our information online. We also do everything possible to protect or database off-line. All information is restricted in our offices. Employees must use password-protect screens when they enter the database. The server on which we store individual personally-identifiable information is kept in a secure environment. We obtain information only from primary sources and the ability to change any information in the master database is restricted.
To protect their privacy our members may direct the ACOFP to:
- Exclude them from the online ACOFP member directory, including the members-only section
- Exclude them from distribution of special publications, including those of the ACOFP’s official journal, Osteopathic Family Physician
- Exclude them from promotional mailings for products or educational events
- Not release their contact information to affiliates or licensees
- Not release individual physician-provided information gathered through surveys or other methods to licensees or other osteopathic organizations.